JOB Vacancy Announcement #: 7521
Job Title: Admin officer
Application deadline: 11/10/2022 at 5 pm
Duty Station: Amuda
Job Requirements:
Qualifications & Preferred Skills:
University degree in Finance, Business or equivalent. Different degree with relevant working experience in finance might be considered as well.
At least 3 -year professional work experience as admin officer or similar, possibly in non profit organization.
Experience in excel and cashbook management
Experience in cash flow management, payroll and salary distributions
Experience in dealing with partner organizations
Experience in drafting and managing relevant admin documentation (payment receipt, templates for loans, hawala etc) and archiving.
Experience working with a variety of agencies and donors
Problem-solving ability. Quick learner with practical, precise approach.
English, Arabic and Kurdish proficiency required.
Flexibility and availability to work from Amuda office whenever required
Desirable requirements:
Experience in compliance field
Experience working in the NGO sector in emergency response/humanitarian environments also in different departments might be considered an added value
Job Description:
General Context:
Un Ponte Per (UPP) is an Italian NGO established in 1991. It started its activities as “Un ponte per Baghdad”, in the aftermath of the first Gulf war, with the aim of organizing solidarity initiatives in support of the Iraqi civilian population. In subsequent years, UPP missions expanded to include Serbia and other Middle Eastern and Mediterranean countries. The NGO aims at preventing armed conflicts, protecting human rights and supporting local civil society, especially in the Middle East, by promoting the nexus between its humanitarian, peacebuilding and development programs.
Since 2015, UPP has been one of the leading INGOs in the North East Syria (NES) response. Providing humanitarian aid and capacity building of local actors in Health and Protection as well as Environmental health, including waste management. In partnership with local partners, UPP has been able to develop a comprehensive system of health services delivered in 19 facilities, including mobile units, hospitals, primary health care centres, and an ambulance network.
For further information please refer to our website: www.unponteper.it/en/
Tasks and duties
Coordinate with Project Admin in Iraq for the smooth run of project finances
Insert and supervise the registration of projects expenses according to UPP and donor rules and regulations;
Assist in financial follow up of project; prepare monthly, weekly and other financial reports in collaboration with NES Country admin and Project Admin;
Prepare and classify all the documents necessary for the correct implementation of the project, according to UPP procedures;
Ensure financial and administrative follow up of the project.
Check HR supporting documents relevant to finance including but not limited to employment documents, staff contracts and relevant annexes, payroll and timesheets, payment receipts, preparation of contracts, etc…
Monitor and control the project’s expenditures on regular basis
Make sure that the cash book is reconciled on daily, weekly and monthly basis using the approved cash count, cash book and cash reconciliation templates.
Participate in the compliance checks related to local partners documentation
Advertiser: UPP (Un Ponte Per)
Other Information’s:
Working hours: Full time
NGO name: UPP (Un Ponte Per)
Duty station: Amuda
Experience: minimum 3 years in the relevant field
Language required: English (fluent), Arabic, Kurdish (are desirable)
Gender: Female and Male
Education: Advanced university degree
Contract duration: 1 of November until March 2023, with possibility of extension (probation period included)
Positions required: 1
Salary range: from 900 USD to 1.100 USD according to experience, plus allowances and benefits
Project title, ID and Donor: SIR-A22-04 (ECHO VI) – Life-saving and life-sustaining health and protection assistance to the war-affected population in NES – Phase VI – ECHO/SYR/BUD/2022/91010
Report to: PM and CA
How to Apply:
Please send your CV to the following email/Link:
How to Apply:
Interested candidates are kindly requested to send:
1) CV (maximum 3 pages) including at least 2 contacts as references
2) Specifying “Admin Officer – Amuda” in the email subject, to vacancy.syria@unponteper.it .
Deadline: 11th October 2022
Please consider to mention the advert ID (Above) and the job title in the email subject.
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