JOB Vacancy Announcement #: 7471
Job Title: Area Operation Support Assistant
Application deadline: 04.10.2022
Duty Station: Manbaj
Job Requirements:
- Minimum Institute degree (in law, business administration, finance or any related field).
- Minimum one year of experience working in an INGO.
- Minimum two years of total experience.
- Good command of English (speaking, reading, writing).
- Excellent command of Microsoft office suite (Word, Excel, PowerPoint).
- Able to multitask, prioritize, and manage time efficiently.
- Flexible and can cope with stressful situations.
- Excellent verbal and written communication skills.
- Strong interpersonal communication skills.
- Residence in Manbij city, ability to travel in Manbij surroundings, ability to travel to and from Raqqa.
Job Description:
FINANCE:
- Liaise and proceed with suppliers/services and HR payments when approved by the authorized ACTED staff and as per ACTED regional rules and processes.
- Receive transfers, make payments and petty cash management for Manbij office as per ACTED regional rules and processes.
- Make sure all payment vouchers and related documentation are scanned then sending the hard copies to Raqqa base.
ADMINISTRATION:
- Follow up the premises contract with HR Officer and contact the owners for payment after consulting the finance department for availability of funds.
- Ensure ACTED HR rules, regulations and procedures as described in the HR Manual are in place at Manbij Office.
- Coordinate with other department to prepare order form of stationary and share with Sr.HR Officer to follow up procedures.
- Prepare the table of Authorized signature and share with HR Officer.
- Responsible to update the contract list and share it with the team on a monthly basis
- Arrangement of meetings (Meeting room/ensuring participants are on time/providing stationeries for the meeting if needed…)
HUMAN RESSOURCES:
- Assist the HR Officer in his/her management of staff in Area Office & GH.
- Control & checking of national staff attendance sheet of staff on daily basis to share it with Raqqa office.
- Assist HR Officer to prepare employment contracts for new staff and contract extension/amendment in case of renewal.
- Follow up on national staff leaves and update it to the leave follow up tracker, share it with head of departments monthly.
- Ensure all staff are aware of modifications to the HR Manual and have all signed Code of Conduct
HR-ADMIN / PAYROLL FOLLOW-UP:
- Sharing necessary papers (attendance sheet, leave forms, etc.) with HR Officer to prepare Titanic (Staff Report).
- Upload and save all the above documents to the network on monthly basis for FLAT to review to be able to approve the monthly HR TITANIC at country level.
- Collecting of necessary paper for service contract staff (attendance sheet, ID, etc.) and prepare the service contract/TITANIC monthly.
HR-ADMIN / RECRUITMENT:
- Arrange for test & interviews
- Support HR recruiters in conducting reference checks
- Share new advertisement internally according to ACTED procedures
- Responsible for onboarding arrangements (collect new joiner’s documents, sign contract, sign ACTED required documents, arrange inductions, etc.)
LOGISTIC – PROCUREMENT:
- Implementing procurement processes according to Logistic Senior Officer’s requests (quotations collection, etc.)
- Coordinate and prepare the Technical Checks
- Provide on-time delivery of goods purchased for maintenance and repairs in the premises
- Controlling the Procurements Contracts and all relevant procurement documents
LOGISTIC – PREMISES AND ASSET MANAGEMENT:
- Ensuring of accurate monthly inventory follow-up and asset management follow-up by project and by donor at the area level.
- Ensuring of accurate monthly generator Maintenance: Oil, Fuel, Air filter, etc.
- Ensure the preparation and drafting of a weekly report for the generator (TRA-06).
- Ensuring of proper maintenance of ACTED premises including offices and guesthouse as well as follow-up of the equipment stored in the premises at the area level.
- Ensure and inspect fuel tanks, coordinate with the Liaison Department to follow up on the purchase process.
LOGISTIC – REPORTING:
- Weekly reports (consolidated monthly purchased goods and current goods reports, through the communication assets).
- Production and timely submission of purchase report.
- Accurate Logistics filing.
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
https://forms.office.com/r/CdRL1j4NHJ
Please consider to mention the advert ID (Above) and the job title in the email subject.
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