JOB Vacancy Announcement #: 7430
Job Title: Pharmaceutical Warehouse Officer
Application deadline: 26.09.2022
Duty Station: Hassaka
Job Requirements:
- Degree pharmaceutical studies or relevant fields is required.
- Minimum 2-3 years of progressively responsible professional experience in pharma warehousing department, preferably with INGOs.
- Professional experience in managing medical stock on private or governmental sector (private pharmacy, MOH Structure) is preferred.
- Good level of computer literacy and proven knowledge in Excel and spread sheets.
- Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
- English is required, while Kurdish and Arabic are desired.
- Previous experience in an emergency or conflict-afflicted setting is required.
- Proven work experience as a warehouse supervisor is preferred.
- Highly effective supervisory skills and techniques.
- Knowledge of warehouse software packages and MS Office proficiency.
- Ability to input, retrieve and analyze data.
- Hands-on commitment to getting the job done.
- Excellent communication and interpersonal skills.
- Proven ability to direct and coordinate operations.
- Strong organizational and time management skills.
Job Description:
The Pharma Warehouse Officer will be responsible for the receipt, storage and distribution of drugs, medical supplies and equipment to IRC supported health facilities. Manage the IRC central pharmacy according to Global Supply Chain Pharmaceutical Warehouse manual 2013. This position reports to pharmaceutical warehouse Sr.SC Officer
Responsibilities:
General:
- Measure and report the effectiveness of warehousing activities and employee’s performance
- Organize and maintain inventory and storage area
- Ensure shipments’ and inventory transactions’ accuracy
- Communicate job expectations and coach employees
- Maintain items record, document necessary information, and utilize reports to project warehouse status
- Identify areas of improvement and establish innovative or adjust existing work procedures and practice
- Confer and coordinate activities with other departments
- Order preparations and sending to the different health structures (packing, transport…)
- Provide Supportive supervision of drug delivery – receipt system in all IRC supported clinics.
Receipt and storage of goods:
- Check the number of packages against the waybill check packaging and cases and inform the Pharmacist, supply chain coordinator and health coordinator. of any problems (missing or damaged goods, wrong items, etc.)After receipt, immediately update the stock cards, recording the reference number of the receipt document, and put the goods away.
- Ensure that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
- Store all products in accordance with FEFO (first expiry first out) system
Request and inventory management:
- Preparing outgoing items (Monthly order to the policlinics)
- Ensure that the shipping areas (by destination) are clearly identified; store goods on shelves or palettes (as necessary), in a clean, tidy and easily accessible manner.
- Pack (appropriately for the mode of transport chosen), weigh and label freight (destination, number of shipping units, way bill number, weight and mode of transport) and assign a shipping number to each package, in accordance with the instructions of the line manager. PACKING LIST AND WAYBILL DONE BY SUPPLY, SO PROVIDE DATA ON PARCEL NUMBERS AND CONTENT
Stock management and administration:
- supervise monthly inventory conducting of drugs, supplies and equipment and report to the health coordinator & Program Manager
- Perform other duties as requested by the Health Program Manager and Sr. SC Officer
- Ensure that all necessary information is correctly and fully recorded on the stock cards: batch number, expiry date, date of receipt or delivery, stock balance (incoming/outgoing), receipt and delivery document reference numbers.
- Computerized stock managemnet and complete all the tables for monitoring stock movements and consumption.
- Assist the line manager with preparation of the monthly stock report.
- In conjunction with the line manager, perform physical stock counts in accordance with the frequency
- Inform the line manager when the stock of goods is nearing the minimum or maximum threshold, and regularly provide the line manager with a list of the items with expiry dates within the next six months.
- Manage disposal of expired or damaged goods in accordance with the Pharmaceutical Warehouse management manual
Monitor and support of the drug management system in all IRC supported clinics.
- Collect monthly consumption reports from all IRC supported facilities including mobile medical units
- Ensure the drug management information system is in place and stock and drug consumption information is kept updated in the facility pharmacies
- Train relevant health staff in the facilities in consumption methods for need estimation of drugs and in standard operation procedures to order medicines and supplies
Reporting:
- Prepare a weekly report of movements of goods (incoming/outgoing) in the warehouse.
- Produce monthly reports on the stocks of drugs and medical supplies, detailing all stock movements.
- Immediately inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse.
Other:
Other duties as assigned by the supervisor to enable and develop IRC programs
Staff Performance Management, Learning & Development
- Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
- Develop and implement remote management capacity building approaches to build the strengths the teams in Syria.
- Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
- Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
- Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
- Hold high-quality meetings with each direct report on a regular and predictable basis, minimally monthly.
- Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team, and providing guidance on career paths.
- As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
- Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
- Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
- Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train, and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
Advertiser: IRC
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/31615?c=rescue
Please consider to mention the advert ID (Above) and the job title in the email subject.
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