Area Senior HR officer

Area Senior HR officer

Admin الموارد البشرية والإدارية

JOB Vacancy Announcement #: 7173

Job Title: Area Senior HR officer

Application deadline: 08.08.2022

Duty Station: Raqqa

Job Requirements:

Candidates must have the following qualifications:

  • Ability to travel/work in Raqqa City and surrounding communities
  • Minimum a bachelor’s degree in HR management or a related field.
  • Advanced written and spoken English skills.
  • Excellent writing and communication skills.
  • At least 4 years of total work experience.
  • Min 1 year of supervision experience.
  • Ability to work under pressure in a high pace environment.
  • Good organisational and prioritisation skills.
  • Proficiency in Microsoft Office, Microsoft Excel, and Publisher.
  • Strong interpersonal skills
  • Strong analytical skills
  • Preferred Related HR experience in INGO.

Job Description:

The Area Senior HR officer’s responsibilities include:

Administration

  • Draft/prepare all administrative letters, validate, and support area HR team, coordination as well.
  • Prepare all Administrative Documents such as internal notes, regulation, memos etc.
  • Follow & Prepare letters/documents in order to solve all ACTED requirement with local authorities’ offices and NGOs in area level.
  • Follow up of Legal-related issues, in coordination with Country Admin/HR Manager and legal counsellor.
  • Management of ACTED premises lease & ensure contract updates.
  • Manage ACTED GHs and set regular follow up/management regarding payment with Finance.
  • Ensure compliance of ACTED to legal requirements, and closely follow up with the Area / field level.

Human Resources Management

  • Manage the HR team and coordination at the area and filed level.
  • Management of public holidays & keeping informed all bases/staff.
  • Manage the implementation of HOMERE, report errors to Area HR Manager and Capital focal point.
  • Validate and ensure having TORs available for all staff, liaise with coordination and head of departments.
  • Support area offices in the appraisal process, provide guidelines and trainings, review and validate the PAFs, sharing comments with area coordination and HR manager.
  • Support to the process and management of Award and or disciplinary action to staff as per ACTED HR Manual.
  • Follow up of ACTED HR standards templates in line with ACTED HR Manual/internal regulations.
  • Validate area’s Organization Chart in accordance with the size of program (new staff, new dept. & new projects)

Payroll Follow up

  • Preparation and review of employment contracts for national staff.
  • HOMERE/Titanic Monthly Report Follow up.
  • Staff list/Staff Changes report to be validated on a monthly basis.
  • Validation of all TOIL/Overtime calculations.
  • Spot checks, validation of supporting documents and its availability.
  • Validation of HOMERE database updates.
  • Review national staff grade, salary & position to be in accordance with country approved salary grid.
  • Organize filed visits to review and conduct spot checks on Admin/HR documents & review the HR system on regular basis to ensure transparency and accuracy and proper set up.

Recruitment (In Camp):

  • Ensure that Terms of References are prepared by the line-managers and approved prior to the release of the vacancy announcement.
  • Ensure that all recruitment have been pre-approved, notably in terms of budget.
  • Review and validate the recruitment requests (N1), validate the screening criteria’s.
  • Ensure to receive an updated screening criteria and ToRs are prepared by hiring managers prior to release the vacancy announcement.
  • Ensure that all CVs will be reviewed by relevant dept. prior short listing.
  • Prepare a comprehensive/clear short list for successful candidates to attend for Interview(s)
  • Ensure to collect all necessary documents of applicants as indicated in ACTED HR regulations.
  • Ensure to check successful candidate “Reference Check” prior to offer the position.
  • Draft employment contract for staff and collect all information required for contract. (ID card, photos, identification information, “recruitment package” etc.)
  • Validate the Area recruitment files prior sharing it for coordination and Area HR manager approvals. In order to release the job offers.

Filing:

              General Filing: Create Standard ACTED Admin/HR filing system.

Personal Folders:

  • Endure all HR/Admin documents are up to date on the HR server.

Ensure that the personal folder database have been updated on regular basis.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:

To apply for this opportunity, you are kindly requested to read the following points:

1-            Read the job description carefully.

2-            You may need to create a G-mail account.

3-            Fill in the job application form through the following link:

https://forms.office.com/r/CmGnwD2tzx

Important Notes:

  • ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse and/or sexual harassment during employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.
  • ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities and persons from under-represented groups to apply to the position.
  • ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
  • ACTED never uses external recruitment agencies and recruitment is always free of charge.
  • The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.
  • Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.

Closing date: Wednesday, 08/08/2022

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