Procurement Assistant

Procurement Assistant

Admin الطوارئ

JOB Vacancy Announcement #: 7080

Job Title: Procurement Assistant

Application deadline: 16.07.2022

Duty Station: Derek

Job Requirements:

Education:

University Degree on: Business, commercial, Economics, Supplies Management or in Administration.

Personal Characteristics:

  • Strong sense of personal integrity.
  • Attention to details.
  • Ability to multi-task.
  • Ability to work independently.
  • Trustworthy, reliability, openness and ability respond rapidly to queries.
  • Problem solving abilities.
  • Flexibility
  • Very good communication skills.

Professional Characteristics:

  • At least 1-2 years of work experience in procurement; previous NGO experience preferred.
  • Solid knowledge and understanding of the Syrian context, including geographical, political and security aspects.
  • Organized, results and detailed oriented, proactive.
  • Team player and good communication skills.
  • Good mathematical skills.
  • Strong computer competency with word processing, spreadsheets, databases, and other IT skills;
  • Possess leadership qualities and willing to exercise initiate.
  • Desired knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous) in procurement and / or logistics / supply chain.
  • Familiarity with major donor and local regulations / laws advantageous.
  • Competent in spoken and written Arabic, and English.

Job Description:

  • Read, understand, and implement standards involved in procurement as defined in manual and SOPs.
  • Follow-up with program and support the teams to submit purchase requests.
  • Manage to procure all necessary items for programs, offices and residences.
  • Materials purchased are of appropriate quality and price and are timely delivered.
  • Maintain the IRC Purchase Request Tracking Sheet and submit routine reports to the Procurement Manager.
  • Prepare procurement contracts and POs.
  • Ensure that payments are submitted to finance department without any delays.
  • Coordinate with finance team in clearing payments against procured supplies and obtained services.
  • Establish and maintain an ethical and professional working relationships with suppliers and service providers in the best interest of program activities.
  • Update suppliers/service data base on monthly basis.
  • Conduct regular market surveys to ensure that IRC is receiving the best value for money.
  • Maintain a complete filing system for all procurement related documents according to IRC Procurement Manual.
  • Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
  • Attend all the procurement committee meetings and take minutes.
  • Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
  • Ensuring that a transparent and responsive procurement process is implemented and maintained.
  • Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
  • Ensuring that all Supplies, services and equipment’s required are delivered in time.
  • Establishment and maintenance of ethical, professional working relationships with suppliers.
  • Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
  • Engages in delivering request for quotations and quotations from authorized suppliers.
  • Updates in a daily bases procurement reports, (PRTS, Contract follow up, market price lists)
  • Maintains an IRC Vendor database.
  • Generate and / or maintain comprehensive price list for goods, services and equipment’s purchased by IRC
  • Responsible for the implementation of standard filing system in Raqqa Office for the SC activities, managing filing system and updating on a regular basis.
  • Keep a clear follow up and clear flow of documentation related to SC activities.
  • Any other duties or tasked delegated by procurement Manage, SC Manager, and Coordinator.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/28763?c=rescue    

Please consider to mention the advert ID (Above) and the job title in the email subject.

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