JOB Vacancy Announcement #: 7055
Job Title: Project Admin (readvertised)
Application deadline: Application deadline: 9th July 2022 16:00
Duty Station: Qamishli
Job Requirements:
Job Requirements
Education: University Degree/Master in Management, Business Administration, Certified PMP or related.
Work Experience:
– 5/3 years of professional experience for degree/master’s holders in HR\Admin
– Professional HR certification is highly desirable
– At least 2 years of senior-level management experience.
– Previous team leader experience and knowledge of team dynamics are desirable.
– Systematic, good administrative skills, appropriate HR background, and experience
– Able to respond rapidly to changing environments, yet remain productive and focused.
– NGO experience in Human resources is preferable.
Commitment to diversity & inclusiveness:
- Purity values and is strengthened by diversity. We are committed to ending bias and discrimination in our community and ensuring equity within all aspects of our organization. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment, transfer, or promotion opportunities without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.
- Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
Demonstrated Skills and Competencies:
– Strong organizational skills
– Computer literate especially word and excel.
– Excellent in English, and Arabic both speaking & writing.
– Speaking of the Kurdish is advantageous
– Ability to work under pressure.
– Proven management skills.
– Excellent representational skills.
– Excellent communication and interpersonal skills
Job Description:
Major Responsibilities:
HR Talent Strategy and Talent Architecture:
– Maintain a thorough knowledge of Purity personnel policies and Implement Purity’s HR Operating Policies and Procedures in every site of the field and the office and ensure all HR/Admin activities are carried out in adherence to these standards.
– Participate in reviewing national staff policies and recommend changes/additions/deletions to the CEO.
– Promote and uphold Purity Standards for Professional Conduct.
– Ensure the provision of good quality, appropriate, and communicated advice to field line managers on all aspects of HR management, policy, and practice, including workforce planning, job design, employment law, employee relations issues, and communication and consultation strategies.
– In consultation with the Project coordinator, the Project Administrator should consult line managers in succession planning and in a strategic way of talent retention.
– Provide advice and support to Field HR teams, all field employees, and Managers in the interpretation of HR policies and procedures and provide technical support on HR-related matters, including but not limited to, recruitment, orientation, career development, performance evaluation, and disciplinary action.
– Ensure that the EEO (equal employment opportunity) is in place in compliance with existing labor proclamations and the Purity personnel policy.
Talent Acquisition and management:
– Work with the Project Coordinator to determine workforce needs, identify the field human resource and competency gaps, and devise a development and workforce plan to promote staff development and retention.
– Plan and respond to the recruitment needs in a timely fashion.
– Review job specification against the position classification guideline; and all the basic information are filled on the Personnel requisition form (PRF).
– Advice Hiring managers on reviewing job descriptions and specifications
– Support and guide the HR team on posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employees’ paperwork/hire pack is processed accurately.
– Participate in the recruitment process for higher positions, and ensure that vacancy announcement are made through appropriate media.
– Oversee that CV reviewing, interviewing, reference checking, job offer, orientation, and travel arrangement are going in line with the recruitment plan.
– Ensure that the recruitment process is fair and transparent and in line with Purity HR policies and procedures.
– Ensure proper orientation for all new staff with periodic follow up and collaborate and coordinate with the Project Coordinator and other departments to provide an engaging and welcoming orientation
– Oversee exit management process to ensure an unspoiled and positive transition for departing employees.
– Ensure the field HR/ Admin staff conduct exit interviews for exiting national staff and maintain its copies on the file and conduct the exit interview analysis and report to Addis HR once a year.
Supervision and Support
– Ensures appropriate matches between personnel and jobs.
– Work on a succession plan for field HR/Admin department staff.
– Ensure that the subordinates are working in a harmonized manner with consistency among application of policy throughout the field office, and identify and implement mechanisms to ensure cooperation, communication, and teamwork.
– Identify the gap in the field HR/Admin department and create the solution in collaboration with the Project Coordinator.
– Assess the skill and gap of field HR/Admin staff and recommend training.
– Work with Staff development Manager in assessing training needs for the field office
HR Service and Administration:
– Ensures legal compliance by monitoring and implementing applicable human resource rules and labor law.
– Ensure and follow up daily HR-related administrative duties are executed as per the expected quality promptly.
– Assist and review all HR/Admin documents such as payroll, Overtime pays, back pay, severance, adjustments, acting allowance, new employee Insurance list, hiring recommendations and new contracts, etc.
– Review employment contracts purchase requests and payment requests made by other HR staff before it is submitted to Finance.
– Ensure that the field office organogram is updated in line with the workday.
– Maintain updated tracking of staff Performance Evaluations, and different HR-related staff data analyses.
– Follow that all increment, promotion, transfer, and disciplinary letters are written in compliance with personnel policy on time.
– Ensure all personnel files are kept complete and maintained confidentially in a lockable cabinet.
– Maintain updated HRIS /Workday/database as well as ensure all the field office HR/Admin staff are trained on HRIS and update the database on time.
– Participate in the field office budget proposals, Grant Opening, and Closing meetings.
– Perform other relevant duties as assigned (of a similar nature or related and in the interest of the organization).
– Control and ensure permanent monitoring of HR strategic metrics.
– Review and submit weekly and monthly recruitment reports, staff leave accrual, renewal, and termination of contracts, and payments with suppliers, and service providers.
Advertiser: Purity
Other Information’s:
Job Overview/Summary:
Under the supervision of the Project Coordinator, the Project Administrator will be the responsible person for the field HR/Admin department with all functions carried out by the department including talent management, contracts mana
How to Apply:
Please send your CV to the following email/Link:
Please note:
– The deadline for receiving applications is 9th July 2022, 16:00.
– Applications will be reviewed on a rolling basis.
– Please send your CV and cover letter to this email address:
o recruiter@purity-humanitarian.org
o Please mention the vac
Please consider to mention the advert ID (Above) and the job title in the email subject.
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