Hub Logistic Manager NES

JOB Vacancy Announcement #: 6804

Job Title: Hub Logistic Manager NES

Application deadline: 07.05.2022

Duty Station: Hasaka City

Job Requirements:

About you

To be successful in this role you must have:

Education

• Bachelor Degree in business administration, engineering, supply chain or related field is required
• Supply chain certifications such as CSCP, CIPS, or any similar would be an asset.
• Writing and oral fluency in English and Arabic (required)

Experience:

• Proven experience in similar logistics/ supply chain positions (Manager and above, required 3 years, desirable more than 5 years).
• Progressive experience in team management (required 3 years, desirable more than 5 years).
• Progressive experience in logistics management with humanitarian and/ or development INGOs (required 2 years, desirable more than 3 years).
• experience in international or regional positions (desirable).
• Proven experience in coordination. (desirable).
• Proven training and local capacity-building experience (required).
• Experience in operational partnership management and/or remote management would be an asset.
• Knowledge of donors and experience in grant management would be appreciated.
• Previous experience of working in the humanitarian mine action is desirable.
• Previous experience with our organization would be an asset.

Interpersonal skills and attitude:

• Strong organizational skills.
• Strong written and oral communication skills.
• Autonomous, reactive, and able to deal with priorities.
• Extremely rigorous and precise, attention to details.
• Diplomat, able to work collaboratively in a team.
• Strong interpersonal and intercultural skills.
• Practical and problems solve.
• Ability to deal with complexity at a different level.
• Facility to resume, share and consolidate information.
• Commitment to values of inclusiveness, empowerment, accountability, and gender equality.

Job Description:

Reporting to the regional logistics manager, the Hub logistics manager ensures the efficient management of logistics resources for the country or area of intervention under his or her responsibility.

He or she is the point person for the regional logistics manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He or she participates actively in the phased reorganization of organizations in the field as part of the ROOTS project. He or she is a key player in the rollout and implementation of the organization’s logistics standards, which consists in reworking the positioning of logistics at the organization and affirming the principle of professional development.

1. Management:

• Manager as a role model: embodies the organization’s values on a daily basis.
• Manager as coach for meaning: understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking.
• Operational manager: organizes the operational management of his or her team, structures the workaround identified processes, steers performance, and facilitates the resolution of problems.
• Manager 1st HR & Coach: contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to the organization. Ensures compliance with the code of conduct of institutional policies, the state of mind, and the expected individual and collective behavior.

2. Defines the Logistics section of the StratOp and directs its action plan:

• Drives logistics strategy and functioning through the active promotion of the organization’s institutional policy and directives and the optimization of its resources.
• STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;
• RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures.
• INCIDENTS: contributes to and follows up on incident reports for his or her area of responsibility.
• INDICATORS: produces, compiles, and analyses the data in the logistics dashboard for his or her geographical area.
• REPRESENTATION: represents the organization externally on logistical issues concerning his or her geographical area (e.g. forums, operational and strategic alliances); develops the local partnerships necessary for his or her field of activity.

3. Deploys the organization’s standards and contributes to its expertise and accountability within his or her remit.

• STANDARDS: ensures compliance with and application of the organization standards for his or her entire professional field with regard to policy, processes, and tools.
• LOCAL ADAPTATION: adapts and contextualises these standards to meet local conditions and regulations.
• INTERNAL CONTROL: supervises internal control in his or her fields of activity;
• ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity.

4. Operational implementation of logistics
5. a) Diagnostic phase – Contextual analysis:

• Identifies regulatory requirements (donors, transport, customs, etc.).
• Analyses the logistics context of the country/area of intervention (evaluation of logistics capacities, table of logistics problems, ICQ, Log performance).
• Evaluates the capacities of available and mobilisable resources (human and material) in the country/area of intervention.

1. b) Design phase – Resources planning:

• Designs a logistics chain adapted to the country/ area of intervention (costs, quality, deadlines).
• Contributes to establishing the activity schedule for the programme/ area of intervention.
• Helps to define the material resources necessary for ensuring the feasibility of the country/ area of intervention.
• Defines the impact of logistics needs on the budget of the country/area of intervention (logistical support)
• Defines the impact of the requirements of the projects in the country/area of intervention on the budget.
• Anticipates derogations.
• Structures the human resources concerned by logistics.

1. c) Launch phase – Procurement planning

• Defines the procurement plan and purchasing strategy.

5. Facilitates the Logistics profession’s development on his or her program and contributes towards the development of the Logistics profession across the organization.

• Facilitates the development of the logistics profession in his or her geographical area and contributes towards the development of the Logistics profession across the organization.
• Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice).
• Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).
• Facilitates the development of the logistics profession in his or her geographical area.
• Contributes towards the facilitation of the profession’s development at the organization’s global level (community of practice).
• Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).

6. Emergency Preparedness and Response Responsibilities

Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure the organization’s quick and efficient response.

Skills

Management skills

• Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously.
• Knowing how to position oneself so things can move forward.
• Knowing how to simplify and prioritize.

Professional Skills:

• Expert in maintenance, safety, planning, purchasing, procurement, stock management, transport management, Collaborating in a global organizationProficient in Emergency response, Humanitarian monitoring and Emergency Preparedness, Facilitation and/or design training and skills development, Program mgt: Planning, monitoring and coordination, Operational partnerships, Frameworks and references, Office and collaborative tools, and Stress management.
• Practice financial and budget management, Donor management, Organisation design, Sourcing, and recruitment.

Advertiser: Confidential غير معلن

Other Information’s:

The organization will offer the successful applicant a contract until 30 May 2023, renewable depending on both funding and performance.

and be willing and able to work in Al Hasakeh City. With frequent travel in NES.

Salary and conditions will be according to the salary grid. Minimum 2346 USD/month + (allowances).

How to Apply:
Please send your CV to the following email/Link:

https://forms.gle/yg3EJFmFQb9f67hK9

Please consider to mention the advert ID (Above) and the job title in the email subject.

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