JOB Vacancy Announcement #: 6765
Job Title: Supply Chain Officer
Application deadline: 21.04.2022
Duty Station: Hasakah
Job Requirements:
Essential:
- University graduate in Admiration or Other Related Field
- Minimum two years of experience in Supply Chain Management (in the same role) and preferable one year with INGOs
- Fluency in Kurdish / Arabic and English written and verbal.
- Strong organization and negotiation skills and good attention to details.
- Good communication and influencing skills.
- Ability to work in and contribute to team building environment.
- Computer literacy including the use of Microsoft Word and Excel.
- Understanding and commitment to the organization aims, values and principles Desirable:
- Ability to speak and write in Arabic
Desirable
- Knowledge of the organization values and principles
- Staff management skills.
- Core Humanitarian Standards and how it applies for people working in emergency to support vulnerable communities, especially children.
Job Description:
Contribute to the effective Supply Chain function in the Field Office (20%)
Familiarise with the Area Office Strategic Objectives of the Response Operation in NES to contribute towards realising better outcomes
Pursue and review Procurement Plans for approved Awards to gain visibility into the Program portfolio for the office
Establish work plan for the Supply section; determine priorities/targets and performance measurements and monitor work progress to ensure that results are achieved
Liaise with programme – operations team members and advise about best ways to procure goods ensuring quality control and conformity with required specifications.
Implement the provisions of the organization Procurement Manual and Partners Procurement guidelines
Lead the Sourcing function at the field Office (30%)
Review and accept Purchase Requests, allocate workload to team members, accelerate program delivery, following business processes/workflows, procurement practices and legal requirements.
Ensure Market Solicitation tools are prepared with accurate information that can lead to accountability, transparency. Fair competition and best value for money.
Schedule procurement evaluation sessions, complete CBAs and compile Procurement Committee minutes accurately detailing analysis of how bidders were eliminated and or selected and ensure orders are closed within acceptable timeframes
Promote understanding of the SC’ Procurement Manual’, Procurement policy and provide trainings /briefings for field staff making sure that staff understand and apply
Support Partner’s Procurement Review Processes- 30%
Intensively use the Partner Assessment Tools for partner capacity assessment to identify strength and weakness during partner identification
Support partner teams to have strong understanding of Partners Procurement guidelines including
Work Plans for each new SGA] SÞ-A after Kick Off Meetings
Supply Chain Dashboard & Procurement Tracker reports for Partners
Vendor Databases-Continuous Expansion
Establishment of Long Term Frame Work Agreements
Updating of Asset registers with information -Close Out Plans
Provide supply chain training and capacity building for all partners to empower them to deliver quality programs through compliant procedures
Strengthen the SRO internal’ control systems in order to reduce breaches in the code of conducts and ensure early detection of any case that is needing to be investigated; reduce losses, incidents and any potential operational or reputational risk for the organization.
Coordination of logistics with programme teams
Promote the submission of use of Distribution Plans to coordinate the warehouse and distribution of supplies within active project life to avoid residual stocks
Monitor the acquisition and disposition of assets in close adherence with the BIS requirements
Oversee key Trackers holding al’ closeout documentation including Warehouse Inventory and updated Est of Assets for each Award
information Management-10%
Consolidate, review and submit Monthly reports including Procurement Tracker, BAF Tracker and Asset Registers
Monitor Key Performance Indicators (KPI’s) Metrics to track performance as part of Supply Chain and Programme Quality check
Use the organization Share-point platform to archive all Supply Chain documents in good resolution
Share weekly Reports with ‘internal users to be constantly updated on Supply Chain Progress, 2nd status of Purchase Requests
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
Please consider to mention the advert ID (Above) and the job title in the email subject.
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