Hub Finance Manager NES

Hub Finance Manager NES

Admin المالية والمحاسبة

JOB Vacancy Announcement #: 6432

Job Title: Hub Finance Manager NES

Application deadline: 22.02.2022

Duty Station: Hasaka

Job Requirements:

About you

To be successful in this role you must have:

Education

  • Bachelor Degree in Finance, Accounting, Business administration, or related field (Required)
  • Master’s degree in Accounting, Finance or Financial Management (Desired)
  • Proven experience in financial position including accountancy, budget management, and strategic financial management (required 7 years, desired more10 years).
  • Progressive experience in team management (required 2 years, desirable more than 5 years).
  • Progressive experience in financial management with humanitarian and/ or development NGOs (required 2 years, desirable more than 5 years).
  • experience in international or regional positions (required).
  • Writing and oral fluency in English and Arabic (required)

Experience:

  • At least 4 years of experience as Admin and/or Finance Manager / Coordinator in a professional organization (private, public, and/or not-for-profit sector).
  • Proven experience in coordination.
  • Proven training and local capacity-building experience.
  • Experience in operational partnership management and/or remote management would be an asset.
  • Knowledge of donors and experience in grant management would be appreciated.
  • Previous experience with our organization would be an asset.

Professional Competencies Required:

  • Knowledge of English (oral and written) is mandatory.
  • Strong utilization of Excel (Level 3 or 4 minimum).
  • Master MS office.
  • Capacity building and training skills.
  • Knowledge of the software Navision would be an asset.

Interpersonal skills and attitude:

  • Strong organizational skills.
  • Autonomous, reactive, and able to deal with priorities.
  • Extremely rigorous and precise, attention to details.
  • Diplomat, able to work collaboratively in a team.
  • Strong interpersonal and intercultural skills.
  • Practical and problems solve.
  • Ability to deal with complexity at a different level.
  • Facility to resume, share and consolidate information.
  • Commitment to values of inclusiveness, empowerment, accountability, and gender equality.

We offer

The organization will offer the successful applicant a contract for one-year, renewable dependent on both funding and performance.

and be willing and able to work in Al Hasakeh City. With frequent travel in NES.

Salary and conditions will be according to the salary grid. Minimum 2346 USD/month + (allowances).

Job Description:

  1. ACCOUNTANCY MANAGEMENT
  • Ensure all payments occurring in Hub comply with the organization’s internal or donor regulations.
  • Ensure that the budget holders have all the proper documents and are using them for committing expenses.
  • Ensure that all expenses and advances are following the organization’s process and procedures.
  • Analyse liabilities of the mission every month and set up appropriate actions to limit their extent.
  • Ensure that data is updated in accounting software for all the bases and liaise with the coordination finance team for technical issues related to the software.
  • Report to the Hub Manager and Finance Manager team, any difficulty with the implementation of accountancy procedures.

       Accountancy:

  • Ensure the Mission Accountancy Calendar is respected. Report delays or discrepancies if any.
  • Ensure that the daily process of accounting registration is respected.
  • Every month control and validate the monthly accountancy: by doing regular checks on descriptions, accounts, analytical codifications, eligibility of expenses..etc and ensure top quality accounting
  • Reconcile the cashbox balances.
  • Follow up on Advances, fixed assets, and prepaid expenditure.
  • Ensure that the corrections are made in NAV, according to the feedback of the coordination team.
  • Proceed to all controls and prepare all closure documents for NES.
  • Consolidate, check and all physical accountancy documents from field bases and send them to HQ.
  • Crosscheck the quality of supporting documents and vouchers with each Finance Officer on monthly basis (GAP code, designation, invoice, PSR/LPO/SBA, contracts).
  • Crosscheck the quality of supporting documents and vouchers with the Log/Admin Officer on monthly basis (GAP code, designation, invoice, PSR/LPO/SBA, contracts).
  • Check and send paper accountancy to HQ every month after archiving process.
  • Provide feedback to bases on accountancy quality and areas of improvement.
  • Ensure that archives are properly maintained at all bases level (paper copies, scans copies, etc)
  • Responsible to be in direct contact with the Coordination Finance team regarding accounting issues, answering feedback from coordination, and forwarding requests to field bases/redirecting answers to coordination.
  • Regularly, transfer all necessary information to Finance team about the change of allocation, new budgets, etc.
  • Prepare and consolidate the monthly/yearly accountancy closure documents and submit them on time to the Coordination
  • Ensure Partner expenses comply with established alternative procedures, ensure adequate support documentation for each expense to be registered in accountancy or committed.
  1. TREASURY MANAGEMENT

       Cash Management:

  • Responsible for the cash management, although the Finance Officers are in charge of the daily work.
  • Responsible for the respect of procedures of cash management (advances procedures, cash receipt, daily inventories, etc) and managed in a safe way.
  • Replace the Finance Team when needed.
  • Compile cash needs forecasts and prepare global treasury forecast to be sent to coordination every month.
  • Send request for transfer to Coordination team / Hub Manager and organize transfers to bases according to cash requested.
  • Ensure that at least Weekly & Monthly Cash controls are made.
  • Ensure the presence of cash book and relevant payment forms on all bases;
  • Anticipate and inform the Finance Manager CT or Hub Manager of any issue related to cash flow or treasury problems.
  • Ensure development and application of security guidelines on all financial matters, especially cash management at the mission level.
  1. FINANCE MANAGEMENT
  • Supervise the preparation and consolidation of budget follow-up and budget forecasts every month.
  • Control budget expenditures and forecast; analyze it in connection with activities progress and project objectives as mentioned in the project proposal narrative; report any significant deviation.
  • Ensure that the budget information is clear and available for each Admin Manager and keep inform the Hub Coordination team;
  • Oversee that purchase folders documents are aligned to as required in the mission-adapted procurement procedures (SBA, LPO, etc) by crosschecking budget and treasury availability.
  • Setup cost analysis tools to improve project budgeting.
  • Contribute together with the Finance Manager/ Hub Manager to the development of budgets for proposals submitted to donors to implement new projects.
  • Responsible to inform any discrepancy detected in the financial plan updated.

       Allocation Table Update

  • Responsible for updating the allocation tables (TAFF staff, vehicles, and premises) according to the new budgets, and at least once a month to have a clear picture of the funding, forward it to Budget Holders.
  • Raise any inconsistencies identified between BFU, the OFU, and NAV and correct them after consultation with the coordination.

       Budget Allocation Analysis and Expenses Follow up

  • Perform regular analytical check of the accountancy (monthly, for financial report preparation)
  • Ensure and follow up the correct budget allocation of the expenses. Correct and report any relevant deviation detected
  • Follow up support expenses every month (running costs, national staff expenses, communication costs, etc), analyze the variance of budget, and highlight financial issues to Hub Manager.

       Budget Follow Up and Forecasting

  • Prepare monthly budgets to follow-ups per project with last month’s accountancy.
  • Schedule monthly meetings with Budget Managers to review their budget expenses and forecast budget lines.
  • Receive forecasting from Bases, consolidate and crosscheck data (OFU/BFU) before submission to Hub Manager.

       Audit

  • Responsible to liaise with logistics and administration departments to organize the audit.
  • Preparation of all the documents before the visit of the auditors.
  • Facilitation of the auditors.
  • Liaison between the auditors and Hub Manager for all questions of the auditors.
  • Regular reports to Hub Manager about the questions or problems raised by the auditors.
  • Check related vouchers and perform an internal audit when requested.

       PAYROLL MANAGEMENT

  • Supervise salary payments for the national staff and archive payroll documents for audit purposes.
  1. CAPACITY BUILDING, TRAINING, AND TECHNICAL ADVICE
  • Provide induction briefing to all newly recruited staff in NES on financial aspects.
  • Provide training to Hub and field bases admin team on finance topics, budget issues, etc.
  • Assess the application of procedures on field bases (internal audit of financial processes, etc) and provide feedback on areas of improvement.
  1. TEAM MANAGEMENT
  • Technical; supervision /management of the Accountancy officer/finance officer: support the update of the job description, create an effective framework by scheduling activities, leading meetings, anticipating the needs of the team, and monitoring the work done and the gaps to be filled.
  • Support the technical part of the appraisals and propose an action plan if relevant.
  • Anticipate the training needs from the team: run direct training or ask for support from the Finance Manager.
  1. MISCELLANEOUS
  • Ensure the adequate procedures and use of tools concerning finance and accounts.
  • Act as a team player.
  • Report any incident to the line management.
  • Any other tasks which may be asked by the line management.

This job description is not exhaustive. The Grant Officer is expected to be flexible according to the mission’s needs and accept extra duties upon needs.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://forms.gle/pX3AjeyPFS5CDD9x9

Please consider to mention the advert ID (Above) and the job title in the email subject.

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