Logistic and Procurement Assistant

Logistic and Procurement Assistant

Admin اللوجستيك والتوريدات

JOB Vacancy Announcement #: 6313

Job Title: Logistic and Procurement Assistant

Application deadline: 31.01.2022

Duty Station: Kobani

Job Description:

  1. Base Management – office, guesthouse:

– Ensuring safe, comfortable, efficient, and cost-effective use of the premises meeting the standards as per CVT RDD Logistics Handbook;

– Managing all contractual relations related to CVT NES property rentals, utilities, and services;

– Conducting basic maintenance or arrangement of maintenance and its expenses;

– Purchasing and maintenance of equipment, safety equipment, and consumables;

– Developing and updating guesthouse rules;

– Arranging drinking water and timely replenishment of water filters;

– Replenishment and management of stock of consumables and stationery used in the office;

– Managing secure key management system with restricted access for NES CVT properties;

– Ensure efficient and adequate lodging premises for permanent or visiting staff, including its cleaning, maintenance, and equipment arrangements;

– Managing base support staff (cleaners, guards);

– Submitting Weekly Money Request to finance based on real needs;

– Supervising filing and archiving of premise’s logistics documentation.

  1. Assets Management:

– Registering new assets in Navision;

– Keeping track of assets movement;

– Conducting bi-annual inventory of assets;

– Coordination disposal of Assets and troubleshooting with HQ assets focal point;

– Filling and archiving Assets related documents – liability agreements, discarding protocols, inventories, etc.

  1. Transportation:

– Coordination of staff and goods movement to/ from Kobane in cooperation with Fleet Officer;

– Back-up for Fleet Officer regarding Kobane fleet;

– Filing and archiving of Logbooks;

  1. Procurement

– Preparation and processing of tender documentation;

– Preparation and processing all contracts of the lease the premises and all service contracts and update contract tracker;

– Communicate with landlords of CVT premises negotiate with them when needed;

– Do all small purchases according to Office and program requests in WhishList and update WhishList daily;

– Ensure all communication with suppliers is channeled in a confidential manner;

– Provides support to the payment process as required;

– Draft the contract of purchase and upload for online approval to ensure its readiness for review and signing;

– Manage an archive of all related documents to the online document storage.

  1. Planning and reporting

– Participates in CVT NES Logs weekly meetings;

– Contributes to CVT NES Logs monthly reports.

  1. Team

– Attends NES Logs weekly skype meeting.

General Position Summary:

The Logistics and procurement assistant based in Kobane works underline the management of the operating officer based in Kobane.

He/she manages the premises regarding logistic works, carries out procurement tasks in Kobane Office, coordinates staff movements and transportation of material with logisticians from other CVT offices with Fleet Officer based in Raqqa. Communicates with visitors to Kobane and Kobane-based team members.

He/she supervises the work of housekeepers. Cooperation with CVT NES Security department coordinates shifts of guards.

Supervisor: Operations Officer

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://airtable.com/shrX3VcbGD77wvmo3

Please consider to mention the advert ID (Above) and the job title in the email subject.

#شبكة _شمال_سوريا