Logistic Officer

Logistic Officer

Admin اللوجستيك والتوريدات

JOB Vacancy Announcement #: 6171

Job Title: Logistic Officer

Application deadline: 23.12.2021

Duty Station: Raqqa

Job Requirements:

Essential Qualifications

  • At least intermédiate level in English
  • Minimum of 3 years of total experience
  • 1 Year of experience in relevant field
  • Ability to travel/work in Raqqa City and surrounding communities
  • Intermediate Microsoft excel skills
  • Staff Management
  • Procurement (including drafting Procurement Memo/Contract, Bid Analysis and validating the technical check)
  • Logistics documentation and reporting (Hard copy , OFFU Updated and Server Archiving)
  • Warehouse Management

Preferred Qualifications

  • University Degree (Economics, Business, Mathematics) or any related major
  • Advance Microsoft excel skills
  • Experience in logistics department within INGO
  • Advanced level in English
  • Training or certification in Logistics or procurement

Job Description:

Staff management

  • Monitor on a daily basis the performance of Procurement Assistants alongside the progress of all procurements related to Raqqa program teams.
  • Draft weekly & daily work plans for all team members while regularly updating Line Managers.
  • Hold weekly meeting with the Senior Logistics Officer to report on the activities of the Procurement team including accomplishments, challenges or issues that require further support.

Procurement:

  • Review all Order Forms to confirm the correct budget line has been used and that all necessary specifications have been provided by the Program team to allow Logistics to procure items as efficiently as possible.
  • Check delivery timelines of each procurement to ensure they are in line with the program teams’ planned activities.
  • Ensure all procurements adhere to policies and procedures.
  • Follow-up with NES Logistics teams and regional office on procurements being handled there on behalf of Raqqa Logistics.
  • Review all procurement contracts to ensure their accuracy before submitting them for signing by ACTED Logistics, Finance and Coordination.
  • Review payment documents for their accuracy and ensure all documents are present and correct before submitting to Finance for payment to close the procurement.

Filing/Reportingا

  • Provide a weekly plan at the beginning of each week and a progress report at the end of each highlighting the accomplishments, challenges and any pending tasks.
  • Ensure Order Form Follow-up is updated daily, both as new Order Forms are received and by updating the status of procurements in progress.
  • Meet with Finance team to keep the Contract Follow-up (CFU) up to date and correct.
  • Prioritize a clear and consistent filing structure for all current and past procurements in line with policies and procedures which should be updated throughout each stage of the procurement process.
  • Compile, review and submit Titanic reports at the end of each month to the Area Logistics Manager for review.
  • Attend the Weekly Area Meeting (WAM) and present a status update on the progress of procurements for all program team.

Transport:

  • Ensure all truck requests received 48 hours in advance are reviewed and planned in line with the needs of the program team. This includes, but is not limited to, receiving detailed and correctly stock exit requests and the use of waybills during transportation.

Stock/Warehouse Management:

  • Ensure all goods are arranged, documented and distributed in line with logistics principles and policies and procedures.
  • Perform spot check of items in the warehouse on a weekly basis.
  • Supervise a full stock count of the warehouse on a monthly basis.
  • Ensure a weekly stock report is provided to Logistics Officers and DCA.
  • Check-in regularly with the relevant Logistics Assistant and Storekeeper regarding any challenges or issues related to the stock or the safety and security of the warehouse.

JOB PURPOSE

Under the supervision of the Area Coordinator, DAC and Senior Logistics Officer, the Procurement Logistics Officer is responsible for the Procurement team within the Logistics Department which includes the overall supervision of all Procurement Assistants and all procurements specific to Raqqa program activities.

OBJECTIVES

1- Ensure high quality of quotation collection and information/confirmation gathered from the Suppliers

2- Ensure timely and cost-effective procurement

3- Ensure high quality of documents submitted, and compliant to ACTED procedures in all logistics operations under his/her responsibility,

4- Ensure timely delivery of a clean TITANIC.

5- Documentation and Archiving

6- Reporting

7- Procurement Planning

Advertiser: Confidential غير معلن

Other Information’s:

START DATE: 1st January 2022

KEY PERFORMANCE INDICATORS

  • 100% of the folders are matching ACTED compliance rules
  • 100% of assigned procurement in compliance with ACTED Logistics Manual and Procedures or with the terms of a correctly authorized waiver

How to Apply:
Please send your CV to the following email/Link:

https://docs.google.com/forms/d/1olv7zVqejJ_okPPNJDTFnigLksoEUoMARzwsWiPx0hQ/edit?usp=drive_web


Important Notes:
• ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
• ACTED is committed to gender equity and to have a balanced and diverse workforce.  ACTED strongly encourages qualified women, persons with disabilities and persons from under-represented groups to apply to the position.
• ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
• ACTED never uses external recruitment agencies and recruitment is always free of charge.
• The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.
• Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.

Please consider to mention the advert ID (Above) and the job title in the email subject.

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