إعلان وظيفة شاغرة رقم: 6166
المسمى الوظيفي: HR Officer
اخر موعد للتقديم: 22.12.2021
مقر العمل: Shaddadi
متطلبات العمل:
The post holder should be able to demonstrate the following attributes:
- Fluent speaking/writing Kurdish, English and Arabic languages.
- Proficient in Windows operating systems, MS Office packages, Internet and E-mail.
- Previous professional experience working in a HR function.
- Experience coordinating recruitment and selection processes.
- Strong organisational skills.
- Excellent attention to detail.
- Ability to prioritise work, meet deadlines and work calmly under pressure
- Excellent interpersonal skills with the ability to build effective relationships and work with colleagues in a cooperative way
الوصف الوظيفي:
Recruitment and Selection
- Support and coordinate recruitment of national staff in the base (Shaddadi).
- Ensure the recruitment planning is updated on a weekly basis.
- Ensure that ATR is completed, signed and approved prior to initiating recruitment and Job description is prepared by the Line Manager.
- Support the Base Manager in preparing letter to request of advertisement for vacancies in NES MAC.
- Responsible to manage online recruitment for support staff.
- Provide administrative support to the recruitment process that includes contacting candidates, coordinating written tests and interview sessions and ensuring translator is available as per request.
- Follow up with necessary actions for successful/non successful candidates.
- Ensure that the reference check is completed.
- Responsible for ensuring recruitment reports are compiled and filed appropriately.
- Responsible for development and maintenance of a proper filing system for recruitment documentation.
- Provide induction on recruitment SOP/procedures to newly recruited managers. Facilitate induction for new staff on a monthly basis.
Contract Management
- Support in preparing offer letter/ contracts for newly recruited staff.
- Create tracking of all staff’s contract and remind managers for staff’s ending of probationary period for termination/confirmation.
- Ensure that Managers are informed and updated on the expiry dates of national staff’s contracts.
- Ensure national staff completed necessary documents during the first day of the recruitment.
Compensation and Benefits
- Prepare timesheets for all national staff for payroll purpose.
- Manage national staff annual leave, sick leave and other leave of absences. Update staff leave on a monthly basis and send to HR Manager.
Induction
- Responsible for developing, implementing and monitoring the new hire induction schedule while conducting the HR specific induction for all new national staff within one (1) week of employment.
- Ensure completeness of all policy forms within one (1) week of employment.
Performance Management
- Coordinate with the HRM and all line managers to ensure performance appraisals take place after the three-month probationary period and on an annual basis. Communication should be sent out one month prior to ensure timely appraisals are submitted.
- Ensure all performance appraisals are submitted to HRM on an annual basis as per schedule.
Employee Relations and Welfare
- Report any issues affecting staff morale and performance and well-being to the country Management Team.
- Act as the first point of contact for all Shaddadi employee issues and escalate as appropriate.
- In consultation with the HRM, advise and take part in national staff disciplinary and grievance procedures to conclusion.
- Conduct training sessions on MAG Codes of Conduct and policies on an annual basis.
Record Management and HR Reporting
- Ensure all national (base) staff files are complete and HR documentation is filed according to the filing checklist.
- Ensure all original staff documents are submitted to the Erbil office for filing.
- Follow through to ensure all staff has submitted required personal documents and escalate if possible.
- Ensure the national staff database is up to date, properly maintained and communicated on a monthly basis.
Safeguarding
- Work in compliance with/ uphold MAG’s Safeguarding framework – Policy on Personal Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy and Policy on Modern Slavery
- Demonstrate an open and transparent way of working that facilitates a strong safeguarding culture.
General Responsibilities:
- Work within the framework of MAG’s core values.
- Represent MAG with integrity and professionalism.
- Participate in meetings where relevant as directed by Management.
- Apply learning from appropriate training and development programmes.
- Perform other duties as requested and assigned by the Line Manager.
الجهة المعلنة: Confidential غير معلن
ملاحظات أخرى:
لا يوجد.
كيفية التقدم للمنصب:
يرجى ارسال السيرة الذاتية على البريد الالكتروني / الرابط الإلكتروني التالي:
vacancy.NES@maginternational.org
مع ضروة وضع رقم الإعلان أعلاه و المسمى الوظيفي او عنوان الشاغر في عنوان الرسالة (خانة الموضوع).
ملاحظة عامة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.