JOB Vacancy Announcement #: 5711
Job Title: Senior Logistics Officer- Raqqa
Application deadline: 30.09.2021
Duty Station: Raqqa
Job Requirements:
Job Description:
GENERAL POST DESCRIPTION
The Senior Logistics Officer based in Raqqa contributes to smooth, effective and efficient operation of Logistics team in Raqqa in line with CvT RDD Logistics Handbook and Liaisons internal SOPs.
FUNCTIONAL AND HIERARCHICAL REPORTING LINES
The Senior Logistics Officer based in Raqqa works under line management of the Logistic and Procurement Team Leader.
The Senior Logistics Officer supervises the work of Raqqa logistics team in close cooperation with the Logistics and Procurement team leaders.
The Senior Logistics Officer based in Raqqa liaises with HoPs, Program Managers, Security department and liaising focal point for cross border transportation of goods, coordinates IT trouble shooting and IT equipment and maintenance needs with Senior IT Officer, coordinates staff movements with Logistic Officer in charge of Fleet and with logisticians from other CvT offices, coordinates transportation of material between CvT offices in NES and Erbil with counterparts in other CvT offices, coordinates payments of logistics related invoices with NES Finance and communicates with visitors to Raqqa office and guesthouse.
MAIN DUTIES AND RESPONSIBILITIES:
- Transportation
Transportation of material within NES:
- Coordination and tracking all movements of goods between CvT offices and warehouses in NES;
- Supervising collecting and archiving all NES waybills on SharePoint, archiving of Raqqa waybills;
- KeeCVTg the Waybill Tracker tool up to date on regular basis;
- Liaising with transportation service providers, preparing service provision Purchase Orders (PO) according to FWA, coordinating payments of invoices to suppliers.
Cross border transportation and liaising:
- Coordinating transportation of goods between Erbil and CvT offices in NES;
- Ensuring all paperwork and approvals from main HAO in Raqqa regarding to crossing CvT items between KRI and NES;
- Liaising between CvT and main HAO in Raqqa for related issues to reports and annual CvT registration.
- Fleet
- Providing back up for fleet management during absence of the Logistics Officer in charge of Fleet management;
- Adhering to CVT Logistics Guidelines on fleet management and maintenance;
III. Base Management
- Ensuring a safe, comfortable, efficient and cost-effective use of the premises meeting the standards as per CVT IDD Logistics Handbook;
- Supervising basic maintenance, or arrangement of maintenance and its expenses;
- Coordinating booking of accommodation for expatriate and national staff staying overnight in Raqqa;
- Supervising efficient and adequate lodging premises for permanent or visiting staff, including its cleaning, maintenance and equipment arrangements;
- DeveloCVTg and updating guesthouse rules for CvT guesthouses in Raqqa;
- Following up all log-sheets of NES generators of offices, GHs, TVET centres and camps;
- Collecting all weekly money requests of logistics and procurement in Raqqa and submitting them for approval;
- Managing all contractual relations related to CvT NES property rentals, utilities and services;
- Ensures timely contract amendments before the expiry of the contract period;
- Supervising filing and archiving of premise’s logistics documentation.
- Equipment and consumables stock management
- Tracking stock of IT equipment and accessories for Raqqa office;
- Providing regular report on IT equipment needs for Raqqa office;
- Following up IT equipment tracker tool on SharePoint;
- Follow up stock of consumable and Stationery of Raqqa office;
- Supervising updating of Consumable and Stationery tracker tool and submitting Purchase Requests in this regard;
- Supervising storing layout and organisation of the items on equipment and consumables stock, their identification and safe storing for Consumable, stationery and IT equipment.
- Assets management
- Registering new assets in Navision;
- KeeCVTg track of assets movement;
- Conducting bi-annual inventory of assets;
- Coordination disposal of Assets and troubleshooting with HQ assets focal point;
- Filling and archiving Assets related documents – liability agreements, discarding protocols, inventories etc.
- Communications
- Tracking satellite phones tracker tool, (ensure the balance, request the balance, control responsible person, readiness of the phones and its accessories;
- Providing Raqqa staff with mobile phones and SIM cards in coordination with HR.
VII. Warehouse management
- Supervising the operation of warehouses in Raqqa in cooperation with the Logistics Team leader,
- Participating on monthly stock inventories
- Cooperating with Program Support Officer on updating the Donation Overview tool.
VIII. Other
- Other tasks assigned by employee’s Line Manager corresponding to actual needs of Country Programme, and projects.
- Substitute relevant colleagues (fully or partially) during their absence when assigned by employee’s Line Manager.
- Understand and adhere to the mission’s National Staff Handbook, CVT Code of Conduct, CVT Key Policies and relevant guidelines.
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
https://airtable.com/shrnsQCh7bwyPeTqc
Please consider to mention the advert ID (Above) and the job title in the email subject.
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