Pharma Warehouse Officer

Pharma Warehouse Officer

Admin الصحة والتغذية

JOB Vacancy Announcement #: 5689

Job Title: Pharma Warehouse Officer

Application deadline: 22.09.2021

Duty Station: Raqqa with roving in NES

Job Requirements:

  • Degree in pharmaceutical studies or related fields.
  • 2-3 years of work experience managing pharma warehousing.
  • Highly effective supervisory skills and techniques
  • Knowledge of warehouse software packages and MS Office proficiency
  • Ability to input, retrieve and analyze data
  • Hands-on commitment to getting the job done
  • Excellent communication and interpersonal skills
  • Proven ability to direct and coordinate operations
  • Strong organizational and time management skills
  • Technical diploma or degree is required (pharmacist)
  • Professional experience in managing medical stock on private or governmental sector (private pharmacy, MOH Structure) is preferred.
  • Good level computer literacy and proven knowledge in excel and spread sheets.
  • Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
  • Good command of English (oral and written).
  • The applicant should not have any other governmental or health related job.

Job Description:

General:

  • Measure and report the effectiveness of warehousing activities and employee’s performance
  • Organize and maintain inventory and storage area
  • Ensure shipments’ and inventory transactions’ accuracy
  • Communicate job expectations and coach employees
  • Maintain items record, document necessary information, and utilize reports to project warehouse status.
  • Identify areas of improvement and establish innovative or adjust existing work procedures and practice.
  • Confer and coordinate activities with other departments.
  • Order preparations and sending to the different health structures (packing, transport…)
  • Provide Supportive supervision of drug delivery – receipt system in all supported clinics.

Receipt and storage of goods:

  • Check the number of packages against the waybill check packaging and cases and inform the Pharmacist, supply chain coordinator and health coordinator. of any problems (missing or damaged goods, wrong items, etc.) After receipt, immediately update the stock cards, recording the reference number of the receipt document, and put the goods away.
  • Ensure that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
  • Store all products in accordance with FEFO (first expiry first out) system

Request and inventory management:

  • Preparing outgoing items (Monthly order to the policlinics)
  • Ensure that the shipping areas (by destination) are clearly identified; store goods on shelves or palettes (as necessary), in a clean, tidy, and easily accessible manner.
  • Pack (appropriately for the mode of transport chosen), weigh and label freight (destination, number of shipping units, waybill number, weight, and mode of transport) and assign a shipping number to each package, in accordance with the instructions of the line manager. PACKING LIST AND WAYBILL DONE BY SUPPLY, SO PROVIDE DATA ON PARCEL NUMBERS AND CONTENT

Stock management and administration:

  • Supervise monthly inventory conducting of drugs, supplies and equipment and report to the health coordinator & Program Manager
  • Perform other duties as requested by the Health Program Manager and Sr. SC Officer
  • Ensure that all necessary information is correctly and fully recorded on the stock cards: batch number, expiry date, date of receipt or delivery, stock balance (incoming/outgoing), receipt and delivery document reference numbers.
  • Computerized stock managemnet and complete all the tables for monitoring stock movements and consumption.
  • Assist the line manager with preparation of the monthly stock report.
  • In conjunction with the line manager, perform physical stock counts in accordance with the frequency
  • Inform the line manager when the stock of goods is nearing the minimum or maximum threshold, and regularly provide the line manager with a list of the items with expiry dates within the next six months.
  • Manage disposal of expired or damaged goods in accordance with the Pharmaceutical Warehouse management manual
  • Monitor and support of the drug management system in all supported clinics.
  • Collect monthly consumption reports from all supported facilities including mobile medical units
  • Ensure the drug management information system is in place and stock and drug consumption information is kept updated in the facility pharmacies
  • Train relevant health staff in the facilities in consumption methods for need estimation of drugs and in standard operation procedures to order medicines and supplies

Reporting:

  • Prepare a weekly report of movements of goods (incoming/outgoing) in the warehouse.
  • Produce monthly reports on the stocks of drugs and medical supplies, detailing all stock movements.
  • Immediately inform the line manager of any problems arising in the course of the work, particularly about damage, loss, attempted break-ins, or theft in the warehouse.

Other:

Other duties as assigned by the supervisor to enable and develop programs

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://forms.gle/YNLdKvQ15dJsVu9m9

Please consider to mention the advert ID (Above) and the job title in the email subject.

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