JOB Vacancy Announcement #: 5254
Job Title: Logistics Officer مسؤول لوجستيك
Application deadline: 7/14/2021
Duty Station: Tabqa
Job Requirements:
Essential
- Holder of a university degree (Bachelor Degree)
- 2 years previous INGO/ Humanitarian sector experience.
- At least 1-year previous experience in a Logistics role with INGO.
- Good written and spoken English– (Intermediate level B1 level)
- Computer skills (MS Package), IT and technically oriented
- High capacity to organize his/her work, and manage priorities; Attention to detail
- Strong interpersonal and intercultural skills
- Ability to work under high pressure and without constant supervision
- A positive attitude
Desirable
- Valid Driver’s license with clean record; Able to drive manual and automatic vehicles
- Experience in personnel management and transport maintenance desired.
- Experience in coaching or training of staff
- Residing in or close to Tabqa city is an advantage.
Job Description:
Procurement & Logistics
– Manage and process local procurements in accordance with organization Procurement policy.
– Advertise and distribute RFQ’s for submission to Dohuk as required.
– Convene and facilitate the Purchase committee meetings as necessary.
– Train and induct Purchase Committee members as needed.
– Conduct local market survey for key programme supplies.
– Create and maintain and fair, transparent and accurate Approved Supplier list for the local market
– Support the Logistics Manager with Tender procedures as necessary
– Work with suppliers to understand terms and conditions and the code of conduct
– Update and share the SR tracker
Asset Management
– Is responsible to ensure all assets and equipment are tagged and recorded on the Asset Register as soon as they are procured/received and before they are given to staff
– Update High Value Item Issue Sheets as required.
– Complete Asset verification and asset management as per Organization Asset management guidelines.
Warehousing
– Ensure that the Warehouse facilities are properly managed and stock records accurately and properly maintained.
– Ensure that the Warehouse is kept clean and tidy with correct stock management procedures being followed
– Regularly carry out spot checks on stock.
– Complete/review the weekly / monthly stock reconciliation/movement report.
Transport
– Ensure that the contracts for all Hire Vehicles and Drivers are maintained accurately and timely.
– Ensure that the transport responsible staff regularly spot check the vehicles for road wordiness and compliance to CWW policy Log sheets, daily vehicle checks, speed limits, seat belts etc).
– Support the transport responsible staff to efficiently manage the usage and allocation of the fleet.
– Ensure timely completion and submission of the monthly transport analysis report.
Security
– Support the AC & OM in security monitoring and reporting.
– Ensure all Logistics staff and especially drivers and passengers are security aware and adhere to guidelines in practice and reporting.
Staff Management
– Line manage and capacity build the Logistics Assistant/Warehouse, Facilities & Transport Assistant, supporting them to achieve their role and tasks when needed.
– Set objectives and conduct an annual Performance Development review with each member of the Logistics team.
– Support and promote the standards outlined in the Programme Participant Protection Policy and Organization Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.
– Promote and lead the Logs team to achieve high standards of transparency and accountability in order to reduce potential for abuse or Fraud
– Promote high standards of performance and service delivery by the Logs team to ensure the success of the overall programme in Syria
Reporting
– Input into the monthly report as requested by the Logistics Manager.
– Review of the warehouse report prior to submission to the Logistics Manager and Systems Director
– Update the asset register when required and ensure all items are tagged
– Manage and update the SR Tracker
– Review the fleet reports and spot check vehicle log sheets
Advertiser: Confidentiality
Other Information’s:
To apply: Please fill out the application form through the flowing link: https://forms.gle/WPnixQpMQ6oY2cwLA
Please note, only shortlisted candidates will be contacted.
– We adopt the principle of equal opportunities.
– Women are encouraged to submit
How to Apply:
Please send your CV to the following email/Link:
للتقديم يرجى ملء البيانات على الرابط التالي:
https://forms.gle/WPnixQpMQ6oY2cwLA
Please consider to mention the advert ID (Above) and the job title in the email subject.
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