JOB Vacancy Announcement #: 4092
Job Title: Senior Procurement Officer مسؤول مشتريات أقدم
Application deadline: 22-11-2020
Other Information’s:
Only shortlisted candidates will be contacted.
CVs should be in English Language and in Word or PDF format.
Job Requirements:
Education: preferably, degree in Business Administration / Financial Accounting or Logistics related fields, or any other college degree alongside relevant experience(s).
Work Experience:
- 3-4 years of work experience in procurement.
- Experience working with INGOs preferred.
Demonstrated Skills and Competencies:
- Knowledge of generic procurement procedures and practices
- Proven success as a procurement leader within supply chain including planning, procurement and logistics
- Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units and suppliers.
- Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
- Good negotiation skills
- Excellent skills in conducting market analysis and sourcing strategies.
- Able to work effectively in a highly matrixed structure
- Good mathematical skills.
Personal Characteristics:
- Strong sense of personal integrity.
- Strong Attention to details.
- Attention to details.
- Ability to multi-task.
- Ability to work independently, and following the organization`s processes. Strong sense of compliance and transparency
- Trustworthy, reliability, openness and ability respond rapidly to queries.
- Problem solving abilities.
- Ability to lead by example.
Professional Characteristics:
- Solid knowledge and understanding of the Syrian context, including geographical, political and security aspects.
- Organized, results and detailed oriented, proactive.
- Team player and good communication skills.
- Strong computer competency with word processing, spreadsheets, databases, and other IT skills.
- Possess leadership qualities and willing to exercise initiative.
- Willingness to travel regularly.
- Very good command in English and local/national languages.
- Able to receive constructive feedback.
- Ability to work under pressure.
The organization is an Equal Opportunity Employer. It considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
We encourage women to work with us to reach the neediest people in need of humanitarian assistance, such as women, widows and children. We are committed to providing a decent work environment that takes into account the needs of women in the workplace, such as maternity leave and safety protocols that take into account the special needs of women in the field.
Job Description:
Procurement Planning
Working closely with Procurement Manager, and other internal and external partners, S\he will effectively plan and support program implementation by:
- Collecting, organizing and analyzing data market information and data to enable effective procurement planning
- Preparing and implementing procurement plans following the organization related procurement Standard Operating Procedures (SOPs)
- Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
Procurement
Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:
- Support the development of procurement specifications
- Process approved Purchase requisitions through the procurement software ensuring data accuracy.
- Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
- Train and certify procurement committee members and participate in tender meetings and evaluations.
- Prepare bids analysis and other bidding documents for approval.
- Conduct negotiations with suppliers that is transparent and documented.
- Review procurement documents for accuracy before taking payment for approval.
- Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement
Contract Management
S\he will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.
To achieve this, you will:
- Prepare and executing contracts for recommended bidders
- Timely renew qualifying contracts and Master Agreements.
- Execute contracts against set performance indicators
Supplier Management
The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-
- Maintaining suppliers files and documentation
- Monitoring and documenting supplier performance
- Maintain supplier performance score cards.
Compliance and Ethics
S\he will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
- Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
- Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
- Identifying and reporting procurement red flags across the procurement value chain
- Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
Reporting
S\he will support timely and accurate reporting by:
- Preparing and submitting accurate monthly reports to the Procurement Manager on time.
- Supporting with developing and updating the procurement plans (assigned) as required.
- Submitting monthly list of commitments to Procurement Manager/Supply Chain Coordinator and Finance
- Submit periodic procurement tracking report for specific Grants that you are assigned to.
Team Leadership and Development
- Setting procurement team members’ objectives
- Documenting training needs
- Ensuring that all procurement staff and counterparts are trained to standard
Key Working Relationships:
Position Reports to: Procurement Manager
Position directly supervises: Two procurement officers
Indirect Reporting: None
Other Internal and/or external contacts:
Internal: Program teams, WH team, finance, MEAL and Supply Chain Team – Duhok
External: Suppliers, service providers, supply chain focal points in other organizations, lawyer and local authorities.
Job overview
The Senior Procurement Officer is responsible for the efficient coordination and management of procurement functions for the organization`s office. The position holder will procure Program supplies, services and equipment, whilst ensuring good practices and maintaining audit-compliant records. S\he will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with the organization and donor procurement policy and procedures.
Advertiser : Confidential غير معلن
Duty Station: Derik
How to Apply:
Please send your CV to the following email/Link:
1) Go to the below link and fill out the spaces with needed information and then submit your application. Make sure you attach supported document (PDF-Word). CVs must be in English.
https://forms.gle/zhiqKTgFhCtGXTjv7
Please consider to mention the advert ID (Above) and the job title in the email subject.
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