JOB Vacancy Announcement #: 3717
Job Title: Area Compliance Assistant
Application deadline: 04\10\2020
Other Information’s:
Only shortlisted candidates will be contacted.
CVs should be in English Language and in Word or PDF format.
Job Requirements:
University degree in Economic / Finance / Accounting or equivalent professional diploma.
At least 1 year of related experience under the same title or equivalent.
Previous NGO experience in same field.
Good speaking/writing English language and fluent in the Arabic language.
Ability to work independently on own initiative, assess risk and make plans accordingly.
Accuracy and attention to detail.
Impartiality, objectivity and confidentiality.
Ability to travel locally, if necessary.
Time management and problem-solving.
Very Good knowledge of Microsoft office applications.
Good communication skills and ability to learn.
Job Description:
ASSIGNMENT
The compliance assistant is responsible for the implementation of ACTED’’s compliance process and follow up of the system and procedures; the compliance assistant will follow with direct collaboration of FLATS (Finance, Logistic, HR & Admin, Transparency and Security) to set up a proper and regular follow up of ACTED FLATS & compliance system.
CHAIN OF COMMAND
Under the direct supervision of Sr. Compliance and Transparency Officer
WORKING RELATIONS
Internal Relations:
Interaction with all the Departments (Coordination, Finance, Logistics, Administration, Audit, Security, Programme, and Grant Management
INTERNAL AUDIT RESPONSIBILITIES
Contribute to internal audit tasks according to agreed and planned schedule and written terms of reference:
o FLATS process audit: Audit for FLATS department conducted and supervised by Area Compliance Manager
o Support on the program audit done by the FLATS team in the bases in terms of collection and review of documentation
Promote transparency and accountability.
Responsible for the compliance & transparency with ACTED’s policies & procedures:
o Using a check list relevant to each activity for each department on a monthly basis.
o Performing spot checks on the compliance of FIN/HR/LOG processes and completing the corresponding checklists
Assist in providing training upon request or when identifying a gap in implementation/knowledge of ACTED’s procedures (FLAT and / or programme)
Follow up on compliance observations and recommendations
Participate to the preparation of external audits in close collaboration with the Sr. Compliance Officer, Area Compliance Manager & Capital Compliance Team
Participating to spot checks on program activities as per the instructions of Area Compliance Manager
Participating to supply chain traceability reviews as per the instructions of Area Compliance Manager
Conduct Field tender verification activities as per coordination request (Taking Photos, visit the area in the field).
Review program supporting documents are fully in the filed on a monthly basis.
Following up that originals of the relevant department documents are received in the Amuda base on a monthly basis (finance vouchers, personal files, procurement files). Effective sending remains the responsibility of each department.
Lead the transportation activities of the supporting documentation from the field to Capital.
Participating to the conduction of Market Survey’s as per the frequency agreed upon by coordination & Area Compliance Manager
Reporting:
Contribute to the preparation of the Monthly Compliance Report
Prepare a monthly Tasks report and share it with the Compliance Officer
Others:
Provide regular and timely updates on progress and challenges to Sr. Compliance Officer
Perform any other related activities as assigned by immediate supervisor.
Reporting to: Sr. Compliance and Transparency Officer
Start Date: ASAP
Contract Length:6 months/Renewable
Advertiser : Confidential غير معلن
Duty Station: Amuda
How to Apply:
“Well qualified candidates, including women, are strongly encouraged to apply”
To apply for this opportunity, you are kindly requested to read the following points:
1- Read the job description carefully
2- You may need to create a G-mail account
3- Fill in the job application form through the following link:
https://forms.gle/ZuVLgVzNb5BcwzsS9
Only short listed candidates will be contacted for an interview.
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