JOB Vacancy Announcement #: 3693
Job Title: Field Finance Coordinator NES
Application deadline: 28.09.2020
Other Information’s:
Only shortlisted candidates will be contacted.
CVs should be in English Language and in Word or PDF format.
Job Requirements:
To be successful in this role you must have:
Education
- University Degree in Finance or Accounting
- Master’s degree in Accounting, Finance or Financial Management
- Proven knowledge of financial management of grants from major institutional donors
- Knowledge of financing mechanisms – contracts and grants and their relevant terms and conditions
- Proven ability to support, coach and encourage high performance in teams
- Experience managing grant programmes or sub-granting mechanisms involving local NGOs or CBOs
Experience:
- At least 4 years of experience as Admin and/or Finance Manager / Coordinator in a professional organization (private, public and/or non-for-profit sector);
- At least 2 years of experience in the humanitarian sector overseas;
- Proven experience in coordination;
- Proven training and local capacity building experience;
- Experience of operational partnership management and/or remote management would be an asset;
- Knowledge of donors and experience in grant management would be appreciated;
- Previous experience with our Organization would be an asset;
Professional Competencies Required:
- Knowledge of English (oral and written) is mandatory;
- Strong utilization of Excel (Level 3 or 4 minimum)
- Master MS office
- Capacity building and training skills
- Knowledge of the software Navision would be an asset;
- Knowledge of Arabic is a very strong asset
Interpersonal skills and attitude:
- Strong organizational skills
- Autonomous, reactive and able to deal with priorities
- Extremely rigorous and precise, attention to details
- Diplomat, able to work collaboratively in a team
- Strong interpersonal and intercultural skills
- Practical and problems solve
- Ability to deal with complexity at different level
- Ready and able to travel in the Middle East
- Facility to resume, share and consolidate information
- Commitment to values of inclusiveness, empowerment, accountability and gender equality
We offer
The organization will offer the successful applicant a contract one year, renewable dependent on both funding and performance.
Desirable starting date is Nov 2020.
and be willing and able to work in Amuda. With frequently travel in NES.
Salary and conditions will be according to salary grid. Minimum 2346 USD/month + (allowances).
Job Description:
Responsibility 1: Accountancy & cash flow Management
Activities:
- Supervise the Finance team for cash-flow management: verification and consolidation of cash needs
- Ensure the understanding and implementation of Organization procedures and mission internal process on each hub (cash-flow process management, commitment of expenditures…)
- Participate to the dissemination, understanding and application of the commitment of expenditures
- Supervise the Finance Manager, Finance Officers, for Accounting management: supervise the consolidation of accountancy from the bases and its correction, ensure monthly and yearly closure in the respect of the finance department calendar, provide regular and comprehensive feedbacks to hubs, ensure improvement of the quality of the accountancy
- Ensure that the cash forecasts and cash requests are completed properly and in a timely manner
- Act as technical referent with each base for all issues faced on Navision and all questions related to Accountancy and/or budget allocation;
- Act as focal point between coordination and bases, and make sure communication is fluid without any loss of information;
Responsibility 2: Financial Management
Activities:
- Update the Hub financial plan on a regular basis, following the planning reviews and to make sure it is in line with the Hub strategy
- Ensure proper follow up the financial plan for NES Hub: followed by the teams, and any operational change is communicated and reflected in the financial plan, after written approval
- Together with the finance coordinator and Area Coordinator, study and apply each donor’s financial guidelines; provide necessary information to bases;
- Prepare hubs draft budgets for new activities, in coordination with senior managers in the operations and logistics departments.
- Participate to the reporting to donors
- Ensure the sound financial management of ours partners (when in place)
Responsibility 3: Budget management and follow-up
Activities:
- Accountable for NES hub monthly update of OFU tool by Budget Holders, and monthly OFY meeting between Finance and Budget Holders
- Responsible to organize monthly BFU meetings at Hub level (following the split of BFU) and responsible to send comprehensive minutes of meeting.
- Ensure that Budget Holders are properly trained on OFU and do understand the BFU.
- Accountable for NES hub regular update of BFUs for all grants tool by Budget Holders
- Report any discrepancies or issues that cannot be solved at the Hub level to the Finance Co / Area Co, and propose solutions
- Collaborate with HR and Logistics department to make sure the TAFF Nat & TAFF vehicles are available and updated on a regular basis.
- Give accurate answer on budget issues (Budget lines, Balance, extension…);
Responsibility 4: Partners Budget Monitoring & Compliance (when applicable)
Activities:
- Support NES hub/bases:
o For the assessment of the partner
o For the design of budget per Partner at the beginning of each Phase
o For the elaboration of Partners Budget Follow Up (BFU) tool and follow-up the monthly update (expenses, commitments, forecasts);
o For the development of smooth and efficient relationship with each Partner’s finance focal point (training & capacity building, provision of tools, problem solving…);
- Ensure all financial procedures designed for Partners are known, understood and well implemented
- Support NES bases for consolidating partner’s financial data, and monitoring the level of consumption
- Lead the reporting process, for intermediary and final reports
Responsibility 5: Support to field finance staff
Activities:
Support the field Admin Managers in the fulfillment of their duties
Report to your line manager problems and/or concerns on technical issues;
Propose, update and supervise the information flow between Coordination office and field offices on your field of expertise
Regularly organize visits to field offices
Organize technical workshops in your field of expertise with relevant staff (Accountancy and Finance)
Support the field finance managers in the capacity building of the staff under their supervision.
Support the implementation of the Commitment of expenditures and the Rolling forecasts project (end of 2020 – 2021)
Responsibility 6: Team Management
Activities:
Ensure application and respect of the Internal Regulation by your team member
Support and advise your team in the implementation of their IAP and ensure regular reviews
Ensure regular team meetings to facilitate a good communication / coordination / information sharing
Ensure that the performance appraisal is well implemented ad follow up the professional evolution of each member of your staff, as well as recruitments
Mitigate any conflict resolution within your team and inform the head of mission;
Responsibility 7: Coordination
Activities:
Participate to the monthly situation report (SITREP);
SMT team member
Focal point for Finance with Iraq mission
Supervision of audits requirements with the finance manager
Provide regular reporting on your activities to the Area Coordinator upon his/her solicitation (coordination meeting, workshop meeting, etc.);
Write a mission report and/or handover document at the end of your contract;
Debriefing at HQ at the end of your mission
Advertiser : Confidential
Duty Station: Amuda with Frequent Travel to Area in Hassake , Raqqa, DEIR-EZZOR
How to Apply:
Please send your CV to the following email/Link:
northeast.humanitarian.ngo@gmail.com
Please consider to mention the advert ID (Above) and the job title in the email subject.
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