Job Title: Supply Chain Assistant (Warehouse)
Location: Al-Hasakah
The Opportunity:
- a) Contribute to the effective Supply Chain function in the Field Office (20%)
- Familiarize with the Area Office Strategic Objectives of the Response Operation in NES and how to make specific contribution realize better outcomes
- Implement the provisions of the organization Country Logistics Manual , the organization Procurement Manual and Partners Procurement guidelines
- Ensure the logistics documentation is filed in a complete and appropriate manner, in hard copy and electronically archived on the share point/one drive
- Engage with Supply Chain Officer to ensure that any challenging issue is escalated and addressed in time
- b) Warehousing and Inventory Management in the Field Office – (40%)
- Implement the Warehouse and Inventory Management System (TIM) System and Warehouse & Distribution Standard Operating Procedures on Goods Receipt and Stock Releases.
- Implement Warehouse standards and procedures to meet the organization operational quality standards
- Suggest Warehouse improvement plans and constantly review the Internal Controls Checklist for the Warehouse Operation to mitigate and manage risks
- Participate in the process of Quarterly Physical Stock take to ensure records and physical stocks records are reconciled within active project life of awards and grants
- Promote the use of Distribution Plans from program teams to ensure accurate distribution of supplies within active project life to avoid residual stocks(stocks on expired SOFs)
- c) Information Management & Reports- (10%)
- Share weekly updates on Warehouse operations, achievements, challenges, solutions, innovations
- Consolidate Inventory Management closeout documentation and reports
- Share weekly updates on Warehouse operations, achievements, challenges, solutions, innovations
- Participate in logistics Working Group Meetings and other relevant Inter Agency Collaboration engagements to stay constantly updated on logistics information sharing
- d) Partner’s Capacity Development- (10%)
- Focus on the on areas identified as logistics gaps during partner capacity assessment/s
Support Partners to scale up their Warehouse capacity and understanding of processes, systems and Warehouse operations
In order to be successful you will bring/have:
Essential:
- Bachelor Degree in Business Management or related field.
- 1-2 Years experience in supply chain management in an emergency environment including complex procurement, transport and distribution, warehouse and stock
- Excellent Microsoft Applications Skills
- Very good in written and spoken English
- Commitment to and understanding of the organizational aims, values and principles
Desirable:
- Relevant qualifications or training courses.
- Working with INGOs .
Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.
We follow an extensive background and reference checks for candidates, so we request you to provide accurate information in your CV (i.e. specific dates for your experience and academic certificates etc.). Any discrepancies in information provided in your CV and application will lead to cancelation of your candidacy at any stage of the process even after employment.
Please mention your English and Computer skills clearly in your application
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
INGO does not charge a fee at any stage of the recruitment process.
The application period closes on 26/7/2023
Applicants may submit their CVs with their cover letter, address; telephone number and contact information through the link