PHARMACY SUPERVISOR

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with organization standards, protocols and procedures, in order to ensure its efficiency and operating availability.

·         Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to the organiztion protocols, national regulations and in cooperation with the logistics department.

·         Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.

·         Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.

·         Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression

·         Ensuring efficient supply to other pharmacies managed/supported by organiztion according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.

·         Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.

·         Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.

·         Assisting in training of nursing staff regarding dispensing of drugs and their side effects

·         Our Project in Raqqa  works in close collaboration with Raqqa Medical Council (RMC) by supporting 3 Facilities. As pharmacy supervisor, you main roles will be  Pharmacy Supervisor and Medical supply responsible.

·         As Pharmacy supervisor, you will be responsible to ensure proper reception of all medical items to our programs, provide a detailed feedback on reception of the medical items directly to Project Supply Supervisor. You must ensure storage condition of the medical items is done according to organization  protocol.

·         You will be in regular contact with Project Supply Supervisor and Mission Supply Chain Manager for any medical supply arising issues. This include but not limited to monthly Medical orders to Project stock in Derik, orders deliveries, urgent orders, information on orders status/Pipelines, medical expiries or any other medical supply arising concerns

·         Coordinating with incentive team to monitor consumption and recording of medical items in the facility. You will be responsible to update stock files in the central pharmacy and departmental dispensers. You must inform line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.

·         Supervising ER/OPD, ATFC, ITFC and NCD orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.

·         In close collaboration with the NAM and MAM supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression .

·         In support and collaboration with MAM, pharmacy supervisor conducting prescriptions follow up and ensuring that prescriptions meet the medical protocols and treatment plan for patients conditions.

·         In close collaboration with Incentive staff Pharmacist, ensuring efficient supply to other dispenser supported by organization. You will be responsible to communicate with Logistics team in case technical difficulties faced in cold chain equip.

·         In close collaboration with MTL, NAM and Pharmacy manager; you will be responsible to monitor and analyse orders to avoid ruptures of stock or having expired drugs. You will participate/lead on the monthly medical-supply meetings for TSR discussion.

·         Supervising and Coaching the incentive staff pharmacy technicians and dispensers in organization supported facilities.